AI Workflow Automation — Eliminate the Tasks Your Team Does on Repeat
From data entry and report generation to multi-system integrations, we build automation pipelines that run 24/7 without human oversight — using n8n, custom code, and AI processing.
What We Automate
Any process with defined rules and repeating steps is a candidate for automation. Here are the categories we work in most:
Lead & CRM Automation
Auto-capture leads from forms, ads, and chatbots. Score, route, and enrich them in your CRM without manual data entry.
Document Processing
Extract data from invoices, contracts, and forms using GPT vision. Populate spreadsheets, trigger approvals, and archive automatically.
Report Generation
Pull data from multiple sources, run AI analysis, and generate formatted reports on a schedule — delivered to Slack, email, or your BI tool.
AI Content Pipelines
Automate research, drafting, formatting, and publishing workflows for blog posts, social content, and product descriptions.
Multi-System Data Sync
Keep your CRM, ERP, accounting tool, and project manager in perfect sync — no manual copy-paste, no duplicate records.
Notification & Alert Systems
Build intelligent alert systems that monitor for conditions across your tools and notify the right person at the right time.
Tools & Stack
We choose the right tool for each job — not the one we're most familiar with.
Our primary automation platform. Self-hostable, powerful, and cost-effective at scale. Best for complex, multi-step workflows with custom logic.
For rapid prototyping and simple workflows where time-to-deploy matters more than cost per run.
Node.js or Python on AWS Lambda/ECS for high-volume, latency-sensitive, or compliance-heavy pipelines that need full control.
How It Works
Workflow Audit
We map your current processes, identify the highest-value automation candidates, and estimate hours saved per week for each. You get a prioritized automation roadmap.
Design & Architecture
We design the data flow, error handling, and integration points. You approve the design before we write a single line of code.
Build & Test
We build in sprints, testing each node of the workflow with real data from your systems before moving to the next.
Deploy & Monitor
We deploy to your infrastructure (or ours, if preferred) and set up monitoring dashboards and error alerts.
Handover & Documentation
You receive full documentation of every workflow, including how to modify triggers, update logic, and add new branches.
SLPeace — 260+ Hours Saved Per Year
Speech-language pathologists were spending 3+ hours per day writing SOAP notes. We built an end-to-end voice-to-note pipeline: clinician dictates a session summary, Whisper transcribes it, and GPT generates a fully formatted, HIPAA-compliant clinical note in seconds. The workflow is zero-touch from voice input to note delivery.
Read the full case studyInvestment
Automation projects are quoted on a fixed-price basis after a free workflow audit.
One end-to-end process automated. 2–4 system integrations. 1–3 week build.
3–6 interconnected workflows. AI processing included. 4–8 week build.
Org-wide process audit, roadmap, and full build-out of your highest-impact automations.
Frequently Asked Questions
What types of workflows do you automate?
We automate data entry, lead routing and nurturing, invoice and document processing, report generation, CRM sync, social media scheduling, email sequences, inventory management, and multi-system data pipelines. If your team does something the same way every time, it can almost certainly be automated.
Do you use n8n, Zapier, or custom code?
It depends on your requirements. n8n is our primary tool for most business workflows — it's self-hostable, powerful, and much more cost-effective at scale than Zapier. We use Zapier for simple, time-sensitive projects. For high-volume, latency-sensitive, or compliance-heavy workflows, we build custom pipelines in Node.js or Python on AWS Lambda or ECS.
How do I know if my process is automatable?
A good rule of thumb: if you can explain your task as a series of 'when X happens, do Y' steps, it's automatable. On our discovery call we'll audit your current workflows and identify exactly which ones will give you the highest ROI when automated.
Will the automation break if our tools or APIs change?
All automations we build include monitoring, error alerts, and documentation. We design with resilience in mind — using webhooks and event-driven patterns rather than fragile polling loops. We also offer ongoing maintenance retainers to keep automations updated as your tools evolve.
How long does it take to build and deploy an automation?
Simple automations (2–3 step workflows) can be live in 1–2 weeks. Complex multi-system pipelines with AI processing typically take 3–6 weeks. We always deliver a working proof-of-concept within the first week so you can validate the approach before full build-out.
Let's audit your workflows
Book a free 30-minute call. We'll identify your top 3 automation opportunities and give you a clear ROI estimate before any commitment.